Job Description

1. Office Administration

▪ Manage and maintain office facilities, equipment, furniture, and supplies.

▪ Monitor office consumables and coordinate procurement requests.

▪ Ensure proper filing, document control, and administrative record management.

▪ Coordinate office renovation, repair, and maintenance works.

2. Facility Management

▪ Monitor building maintenance, utilities, and infrastructure.

▪ Coordinate with service providers for cleaning, pest control, landscaping, and

maintenance services.

▪ Conduct regular facility inspections and implement corrective actions.

▪ Ensure office and common areas remain clean, organized, and safe.

3. Company Asset Management

▪ Maintain an updated asset register.

▪ Monitor allocation, movement, transfer, and disposal of company assets.

▪ Conduct periodic asset verification and inventory checks.

▪ Coordinate repairs and maintenance of company assets.

4. Security & Safety Coordination

▪ Coordinate with security service providers to ensure workplace security.

▪ Monitor visitor management and access control systems.

▪ Support implementation of workplace safety requirements.

▪ Assist emergency response and evacuation activities.

5. Transportation & Vehicle Administration

▪ Manage company vehicle schedules and utilization.

▪ Coordinate vehicle maintenance, insurance, registration, and fuel consumption records.

▪ Monitor driver performance and compliance with company rules.

▪ Ensure transportation services run efficiently and safely.

6. Employee Welfare & Support Services

▪ Coordinate staff uniforms, lockers, parking areas, and employee facilities.

▪ Assist in organizing company events, meetings, training, and employee engagement

activities.

▪ Support employee accommodation and welfare programs when applicable.

▪ Address administrative requests from employees.

7. Vendor and Contract Management

▪ Coordinate quotations, vendor selection, and service agreements.

▪ Monitor vendor performance and contract compliance.

▪ Process administrative payments and related documentation.

▪ Maintain vendor records and evaluations.

8. Regulatory Compliance

▪ Ensure administrative operations comply with company policies and legal requirements.

▪ Coordinate permits, licenses, and government-related administrative matters.

▪ Support internal and external audits related to administration and facilities.

Job Requirement

Educational Background / Work Experience

▪ Bachelor's degree in business administration, or a related field.

▪ Language: English Competency.

▪ Minimum of 1- 3 years of experience in GA

▪ Excellent communication and interpersonal skills.

▪ Strong organizational and time management skills.

▪ Ability to work independently and as part of a team.

Skills and Competence

▪ A good Team Player

▪ Able to work under pressure.

▪ Good Interpersonal Skills

▪ Strong connection and abilities to make benchmarking concerning HR issues.

Working Attitude

▪ Follows rules and regulations and able to meet deadlines.

▪ Interested in vehicles, brings energy, enthusiasm, and has a positive attitude to the job.

▪ Adheres to scheduling, has excellent attendance, and completes quality work on time.

▪ Be positive with high problem solving.